Human Resources Associate I

This position provides administrative, analytical and data entry support for human resources and benefits-related record-keeping functions. Responsibilities include data entry into the HRIS systems, reporting, tracking and record keeping requirements of employment and benefit information for the HRIS system and International Union sponsored benefit plans.

PRIMARY RESPONSIBILITIES:

• Data entry preparation and filing of routine personnel documents, applications, EEO information, performance evaluations and related documents. Alerts mailroom, switchboard, information systems and security with personnel changes as appropriate. Notify the appropriate staff member when documents are incomplete or missing.
• Records large volumes of historic data into databases as needed for the purpose of enhancing data analysis capabilities of the software. Audits data entered into all automated systems and personnel records. Generates routine reports and personnel actions using HRIS databases.
• Processes necessary paperwork and obtains approval to post job openings. Disseminate job postings electronically and submits for posting to AFSCME’s website. Updates job boards and websites with current openings.
• Creates and routes appropriate actions and other reports from the HR databases.
• Creates and maintains employee personnel and benefit files.
• Assists with leave administration to include; administrative support of FMLA leave requests, employee audits, leave data-entry and audits, running absence accruals, and calculating overtime.
• Prepares COBRA notices for terminating International Union employees and maintains health coverage eligibility records on International Union employees and their dependents.
• Assists with preparation and audits of monthly and interim human resources reports.
• Assist in the implementation and design of automated and manual systems for human resources and benefits required reporting and tracking.
• Provides responsive and courteous phone coverage and office support. Takes clear messages and relays them promptly.
• Format and finalize draft correspondence for review by management and send finalized correspondence.
• Maintains an accurate and accessible filing system, including maintenance of departmental records. Files job opening information, personnel actions, offer letters.
• Scans documents and handles data entry for the document management system. Handles requests for information from the database and personnel files.
• Creates and sends electronic new hire packets for onboarding new staff.
• Assist with employee activities and solidarity programs.
• Performs other comparable and related duties as assigned and acts as back-up to other support staff.
• Other duties as assigned.

REQUIREMENTS:

Education and Experience

Graduation from an accredited college or university with an associate degree with course work in accounting, business, benefits, finance or human resource management and a minimum of three (3) years' experience in accounting or human resources database management, preferably in a human resources and/or benefits environment or any equivalent combination of education and experience which provides the following knowledge, skills and abilities:

SKILL REQUIREMENTS:

Experience & Skill Requirements:

• Thorough knowledge of Microsoft Office software, specifically the ability to use spreadsheet software (including Excel and HRIS systems) and create reports to achieve desired data.
• Oral and written communication skills to relay detailed human resources, financial and benefits related information, policies and procedures.
• Exceptional communications skills, including tact and diplomacy to interact with staff at various levels of the organization and the public.
• Excellent organizational and office administrative support skills including strong attention to detail.
• Knowledge of human resources policies and procedures. Ability to read and interpret policy and contract statements.
• Knowledge of business document formats and accurate data entry into database.
• Ability to handle and maintain confidential information.
• Knowledge of HRIS databases preferred.

Travel & Work hours 

• Travel and extended work hours may be required.